Hide data conditionally for a specific group

This entry is part of the Conditional Expressions HowTo.

A very typical customization task is to restrict the visibility of data within Maximo/TPAE applications based on certain conditions.
For example you may wish to hide all the purchase orders that have a total costs higher than 1000$ for a specific group. Here is a small tutorial about how you can achieve this.

Open Administration – Conditional Expression Manager application and create the following conditional expression.

• Condition: POCOST
• Description: Total cost is less than 1000
• Type: EXPRESION
• Expression: totalcost<1000

Now go to the Security – Security Groups application. Choose the desired group and open the Data Restrictions tab.
Create the following Object Restriction:

• Object: PO
• Type: QUALIFIED
• Reevaluate: true
• Condition: POCOST

If you now logon with a user belonging to the chosen group and open the Purchase Orders application you will see that only POs with a total cost of less than 1000 will be listed.

There are three types of object restrictions that may be used to accomplish different goals:

• Hidden: The objects for which the condition is evaluated to true will be displayed as XXXXX and cannot be selected.
• Qualified: The objects for which the condition is evaluated to false will be hidden.
• Readonly: The objects for which the condition is evaluated to true cannot be updated.